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KEEP RequestHub

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Request tracking & approval workflows

Every request. Every step. Accounted for.

KEEP RequestHub moves purchase and payment requests through budget review, approval, procurement and disbursement — with a named holder at every stage, business-day deadlines and a complete audit trail.

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Secure access · Role-based approvals · Full action history

requesthub.org / requests / REQ-0042

Vehicle fuel & maintenance — Monrovia field office

Held by Finance · currently in budget review

2 business days left

  1. Stage 1

    Request submitted

    REQ-0042 · Budget line

    Completed

  2. Stage 2

    Budget review

    Finance · 1 business day

    Completed

  3. Stage 3

    Approval

    Executive Director

    In review

  4. Stage 4

    Cheque signing

    Executive Director

    Upcoming

  5. Stage 5

    Disbursement

    Finance · completed

    Upcoming

2 approved workflows

Business-day deadlines

Append-only history

Private attachments

Guided walkthrough

See the platform in action

A short navigation guide: signing in, finding your work queue and following a request from approval to disbursement.

KEEP RequestHub navigation guide · about 2 minutes · example screens only, not production data

Two workflows, one standard

Structured stages, predictable turnaround

Each request follows an approved stage sequence with a named holder, business-day targets and recorded decisions.

Procurement workflow

Nine business-day target

  1. 1Submission
  2. 2Finance budget review — 1 day
  3. 3Executive Director approval — 1 day
  4. 4Procurement, quotations & bid analysis — 3 days
  5. 5Documentation review & cheque preparation — 2 days
  6. 6Executive Director cheque signing — 1 day
  7. 7Disbursement & completion recorded — 1 day

Direct / non-procurement workflow

Five-day maximum · three-day preferred goal

  1. 1Submission
  2. 2Finance budget review — 1 day
  3. 3Executive Director or authorized Programs Manager approval — 1 day
  4. 4Finance cheque preparation — 1 day
  5. 5Executive Director signing — 1 day
  6. 6Disbursement & completion recorded — 1 day

Built for accountability

Everything a finance team needs to stay in control

Clear ownership

Every stage names the person holding the request and the next action required — no ambiguity about who moves it forward.

Business-day deadlines

Stage and request targets count working days with weekend and holiday calendars, and overdue items are flagged automatically.

Document control

Required supporting documents are checked before submission, and files stay private to authorized reviewers.

Complete audit trail

Approvals, returns, rejections, comments and reassignments are recorded permanently and cannot be edited or deleted.